Most businesses have a vast array of documents such as application forms, compliance forms, invoices etc. which need to be stored and referenced. This leads to storage space, archiving and other issues.
Further, maintenance and retrieval of these documents is painful and time consuming and the documents are susceptible to get damaged or misplaced. A Documentation Management System (DMS) solves this problem by storing, tracking, retrieving and managing documents electronically thereby saving both cost and time.
Some of the benefits that an Online DMS provides are:
Reduction in maintaining paper work and hard copies
Quick search and retrieval of documents
Reliable and secure document management
Generation of hard copies when required
Centralized monitoring and control
Flexibility of further development and customization
We create custom DMS solutions as per the client’s requirements. The core object of DMS, at all times, remains the document but associated with each document there are different people and work-flows. Its because of this that we create specific user roles at each stage of the document life cycle leading to business process automation.
Professional Nigeria Website design develops DMS solutions with the approach that these are not just time and cost saving tools but have the potential to consolidate efforts on all fronts across the organization.
Some of the standard features of our DMS solutions are:
Compatibility with all document formats including Spreadsheets, CAD files and PSDs
Version control and work-flow history audit
Collaboration tools and work-spaces
Document life-cycle management
Full text indexing and search
Integration with CRM, Accounting, Inventory and Project Management systems
Authentication and access control
Contact us today if you need to get a custom DMS solution developed or would like to know more about this service.